License and Acceptable Use

Version 1.1 · Effective November 12, 2026.

1. Definitions

• Document: each editable base document we sell or give away (policies, procedures, checklists, registers, matrices, notices and templates).
• Organization: the person or entity named as purchaser in the order or, for free downloads (Section 3.5), the organization named in the download form.
• Authorized Users: the Organization's employees, officers and contractors, and its outside advisors when acting for it.
• Free Resources: the Documents the site marks as free, the self-assessment result and other materials we offer at no cost.

2. Ownership

The Documents, rules database, software and design belong to GROU LLC or its licensors. A purchase grants a license; it does not transfer ownership. The Organization owns what it adds in its adaptations, without prejudice to our rights in the base Document.

3. License granted

3.1. Upon payment, we grant the Organization a non-exclusive, non-transferable, worldwide, perpetual license for its Authorized Users to:

• (a) use, copy, modify, adapt and translate the Documents for the Organization's internal purposes, with the means they choose, including their own AI assistants, under their own responsibility;
• (b) adopt the adapted documents as the Organization's own and publish or share them as such: for example, a policy on its website or intranet, an AI notice to users, or documents provided to employees, customers, vendors, auditors or authorities; and
• (c) remove the header box and the template footer from the final approved document.

3.2. Corporate groups. A policy adopted by the Organization may be applied to its controlled subsidiaries as a group policy; for that purpose, the staff of those subsidiaries count as Authorized Users. A subsidiary that wants to adapt the Documents separately needs its own license.

3.3. Term. The license to downloaded Documents does not expire when the 12-month access period ends. It ends only if the order is refunded or if the Organization materially breaches this License and does not cure after our notice.

3.4. No exclusivity. Every buyer receives the same base Documents. The customizer only inserts the data the Organization types and removes the modules it does not pick; we do not review or adapt the content to its situation. We do not guarantee that any document is unique.

3.5. Free Documents. The Documents the site marks as free are provided at no charge, through a link sent to the email entered in the download form. They are downloaded under this same internal-use license (Sections 3.1 to 3.4): the reference to payment in Section 3.1 is read as a reference to the download, and termination upon refund under Section 3.3 does not apply. Downloading a free Document does not entitle anyone to new versions or future support. Using the Documents with clients still requires a Partner License (Section 5).

4. What the license does not allow

Unless we agree in writing, the Organization may not:

• (a) sell, resell, sublicense, rent or distribute the Documents as templates or forms, blank or nearly blank, free or paid;
• (b) use them to provide services to third parties (for example, as a consultant, law firm or agency delivering documents to its clients), except under a Partner License (Section 5);
• (c) share the access link outside the Organization;
• (d) use the Documents, the site or the rules database to train, fine-tune or evaluate AI models, to build datasets, or to build a product or service that generates or distributes templates for third parties. This does not prevent adapting the Documents with the Organization's own AI assistants under Section 3.1(a);
• (e) extract content from the site by automated (scraping) or systematic means;
• (f) remove copyright notices from the Documents, except as allowed in Section 3.1(c); or
• (g) state or imply that AI Policy Generator, GROU LLC or any authority has reviewed, approved or certified the Organization's documents.

5. Partner License (consultants, law firms and agencies)

Anyone wishing to use the Documents to serve their own clients needs a separate Partner License. The partner is solely responsible for any advice it gives its clients. Request it at aipoliciesgenerator.com/en/partner-license.

6. Free Resources

You may download, use and modify Free Resources for your Organization's internal use and link to them with attribution. You may not sell them or redistribute them as templates on other sites.

7. Acceptable use of the site

You may not:

• use the site for unlawful or fraudulent purposes, including purchases with someone else's payment method or with false details to get around country or sanctions restrictions;
• attempt to access other people's downloads, guess links, or circumvent security measures;
• overload the site, introduce malicious code, or access it by automated means that do not respect robots.txt;
• present the self-assessment result as a certification, audit, legal opinion or determination of obligations; or
• use our marks or imply a relationship with us without permission. A factual mention, such as "document prepared from AI Policy Generator templates," is allowed as long as it does not suggest endorsement.

We may suspend access to an order for a material breach, with prior notice where reasonable.

8. Trademarks

"AI Policy Generator," its logo and its distinctive signs belong to GROU LLC or are used under license.

9. Liability and governing law

9.1. The Documents are reference material to adapt. They are not legal advice, we do not adapt them to the Organization's situation, and we do not guarantee that they are sufficient to address any law or regulation. The Organization decides how to use them, with the support of its advisors.

9.2. The liability, governing-law and venue clauses of the Terms of Sale apply: the laws of the State of Wyoming (United States), without prejudice to the mandatory consumer-protection rules of the buyer's country of residence. This section also applies to free downloads.

10. Applicable version

Each download is governed by the version of this License in force on the date it was made. Later changes do not reduce the rights already granted over downloaded Documents.