AI Committee Charter

How to use this document

• What it is for. This is a base charter that formally creates the AI committee and sets its mandate, members, operating rules and reporting lines. Who decides each matter, the escalation thresholds and the approval deadlines are defined once, in the "AI Governance Operating Model"; this charter applies them to the way the committee works.
• Who should own it. Management approves it; the AI lead maintains it. Enter the function that keeps the document in [RESPONSIBLE FUNCTION] and the person who chairs the committee in [OWNER].
• Choose the level. Use the "Module selection" table. A small company does not need a standing committee: the AI lead and management decide together. A committee made of many senior executives tends to meet rarely and decide late.
• Decisions to take first. Before adopting it, decide the level, which positions sit on the committee (Section 5), the quorum (Section 6), which body it reports to (Section 10) and how it coordinates with existing committees such as risk or security (Section 9).
• Fields to complete. Replace the bracketed fields, such as [ORGANIZATION NAME], [AI COMMITTEE], [AI GOVERNANCE EMAIL] and [COMPLETE]. Keep [OPTIONAL] clauses only if they apply and delete the tag when you keep them.
• Country variants. This document has no country variants. If you operate in a sector or country where the law provides for a specific body or role (for example, a data protection officer, an AI officer in the public sector or an AI commission in healthcare), use the clauses in aid F and the "Related regulatory references" section.
• Review. Ask internal or external counsel to confirm that the committee's powers fit the organization's bylaws, delegations of authority and other governance bodies.
• Approval and publication. Have it approved by the board or management, record the approval in "Version history," communicate it to all functions and publish it on the intranet together with the committee's contact channel.

Module selection

Level	When	What to keep
Basic	Fewer than about 50 people, only purchased AI tools, no special-category data and no decisions about people	Sections 1 to 4, 7, 8, 13 and 14, and the paragraphs marked [BASIC LEVEL]. There is no standing committee: the AI lead and management perform its functions
Standard	Default for every other organization	The whole core and the paragraphs marked [STANDARD LEVEL]
Reinforced	Any high-risk system, regulated sector, or self-hosted models, trained models or agents in production	The whole core and the paragraphs marked [REINFORCED LEVEL]

Delete the rows and paragraphs marked with a level you did not choose and remove the markers from the ones you keep.

AI Committee Charter

Field	Value
Organization	[LEGAL ENTITY NAME]
Function that keeps the charter	[RESPONSIBLE FUNCTION]
Committee chair	[OWNER]
Level adopted	[COMPLETE: Basic, Standard or Reinforced]
Approved by	[APPROVED BY]
Effective date	[DATE]
Review frequency	[REVIEW FREQUENCY]
Committee contact	[AI GOVERNANCE EMAIL]

1. Establishment and purpose

1.1 By this charter, [ORGANIZATION NAME] establishes the [AI COMMITTEE] (the "committee") as the body that directs, oversees and is accountable for the use of artificial intelligence in the organization.

1.2 [BASIC LEVEL] [ORGANIZATION NAME] does not set up a standing committee. The functions this charter gives the committee are performed jointly by the AI lead and management, in a short monthly review and whenever a matter requires it. Every reference to the committee in this charter means that pair.

1.3 The committee's purpose is to ensure that the adoption, development and use of AI:

a) are aligned with the strategy and stay within the risk appetite (see "AI Risk Appetite Statement");
b) generate verifiable value;
c) respect the law, contractual commitments and the "Responsible AI Principles";
d) have clear owners, controls proportionate to risk and evidence of the decisions taken.

1.4 The committee does not replace each function's responsibility for its own processes. Each system owner remains accountable for their AI system; the committee sets the rules, decides on the matters reserved to it and oversees that the rules are applied.

2. Scope

2.1 The committee has authority over all AI systems that [ORGANIZATION NAME] develops, acquires, contracts, integrates or uses, including:

• general-purpose generative AI tools used by staff;
• AI features switched on inside products or services already contracted;
• models integrated through APIs, models hosted on own or rented infrastructure, and models trained or fine-tuned in-house;
• AI agents that act in the organization's systems;
• AI systems built into products or services the organization offers to third parties.

2.2 Its authority covers the whole life cycle of each AI system, with the states Proposed, Under assessment, Pilot, In production, Under review and Retired.

2.3 [OPTIONAL] The scope includes the following subsidiaries and business units: [COMPLETE].