AI Champions Program

How to use this document

• What it is for. This is a base program to build and maintain a network of AI champions: people in each team who help colleagues use AI in line with the organization's policy, spot opportunities and risks, and act as a link to the [AI COMMITTEE]. It sets out structure, selection, duties, training, working routine, recognition and metrics.
• Who should own it. Usually HR or the transformation function together with the AI governance function. Enter the function in [RESPONSIBLE FUNCTION] and the network coordinator in [OWNER].
• Decisions to take first. Decide how many champions you need and with what coverage (Section 3), how much of their working time they can spend and whether this is reflected in their objectives (Section 4), which incentives fit your compensation policy and applicable employment law (Section 9) and which targets to set for the metrics (Section 10).
• Fields to complete. Replace the bracketed text, such as [ORGANIZATION NAME], [RESPONSIBLE FUNCTION], [AI COMMITTEE] and [COMPLETE]. Keep [OPTIONAL] clauses only if they apply.
• Country variants. This document has no country variants. If champion duties change working hours, job duties or pay, confirm with HR the employment requirements in each country and, where applicable, consultation with employee representatives.
• Review. Ask HR and, where relevant, employment counsel to review Sections 4 and 9, and the [AI COMMITTEE] to confirm the limits in Section 5.
• Approval and publication. Have it approved by management or the [AI COMMITTEE], record the approval in "Version history" and publish the call for applications and the role description on the intranet. The implementation aids are for the coordination team.

AI Champions Program

Field	Value
Organization	[LEGAL ENTITY NAME]
Owning function	[RESPONSIBLE FUNCTION]
Program coordinator	[OWNER]
Executive sponsor	[COMPLETE: name and title]
Approved by	[APPROVED BY]
Start date	[DATE]
Review frequency	[REVIEW FREQUENCY]
Contact	[AI GOVERNANCE EMAIL]

1. Purpose and objectives

1.1 [ORGANIZATION NAME] creates a network of AI champions to accelerate orderly adoption of artificial intelligence: staff using authorized tools under the policy's rules, and good use ideas reaching the [AI COMMITTEE] through the right channel.

1.2 The program's objectives are:

a) Support. Answer basic questions about tools and rules close to where work happens.
b) Prevent. Reduce the use of unauthorized tools and incidents caused by lack of awareness.
c) Detect. Identify valuable use cases and risks or failures in deployed systems.
d) Connect. Bring teams' real experience to the [AI COMMITTEE] and technical teams, and bring the committee's decisions back to the teams.
e) Build trust. Speak honestly about what AI can and cannot do and its effect on work, without overstating benefits or feeding fears.

1.3 The program is part of the organization's AI literacy measures. It is the support network of the Change Management Plan for AI Adoption and complements the AI Literacy and Training Plan and the Internal Responsible AI Awareness Campaign Guide.

1.4 First-year goals (suggested value; adjust them in Section 10): network complete and trained within the first 3 months; at least 80% of champions active each month; 90% of escalated questions answered within the time set in clause 7.4; and a downward trend in the use of unauthorized tools in teams with a champion.

2. Scope and limits

2.1 The program covers all teams and sites of [ORGANIZATION NAME] [OPTIONAL: and any subsidiaries that join].

2.2 Champions do not replace the AI governance bodies. They do not approve tools or use cases, grant exceptions to the policy, handle incidents on their own or supervise their colleagues' performance. Their role is to guide, listen and route.

2.3 Participation is voluntary. Being or not being a champion does not affect how other staff are evaluated.